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School of Art Gallery Guidelines for Exhibitors

Gallery Contacts

Graduate Advisor

Rebecca Sittler-Schrock

  • Office: FA4-102
  • Phone: (562) 985-7910

Student Services Coordinator

Michael Nannery

  • Office: FA4-102
  • Phone: (562) 985-4118

Gallery Coordinator

Todd Ciborowski

Scheduling Coordinators

Isabel Avila

  • Office: FA4-102
  • Phone: (562) 985-1576

Important Notice

In signing a Request for Gallery Date form, a Confirmation of Gallery Date form, and a Gallery Key Receipt form, the student, in each of these instances, agrees to:

  1. Stay in contact with student's faculty member regarding exhibition plans, and to notify them of any significant changes to these plans;
  2. Present the exhibition announcement and all other promotional materials for review by the consulting faculty member before distributing any of these materials;
  3. Handle the exhibition in full compliance with CSULB Regulations for Campus Activities, Student Organizations and the University Community available online at;
  4. Obtain the consulting faculty member's signature to be posted along with student's artist statement in gallery prior to opening of exhibition;
  5. Provide the department with an image (jpeg file, no less than 600 pixels in it's smallest dimension) of the student's work to feature on the gallery website;
  6. Handle the exhibition in full compliance with the CSULB School of Art Gallery Guidelines for Exhibitions.

It is the responsibility of the student to read and understand the above noted regulations and guidelines, and failure to comply with them may result in the cancellation or closure of the student's exhibition, and forfeiture of the gallery key deposit.

Important Gallery Information

Students are expected to read and adhere to everything in these Guidelines.

Double-sided tape may not be used under any circumstances.

Announcements: All announcements and promotional materials, including web-based and e-announcements, must be reviewed by the student's faculty member prior to being distributed.

Reserving Gallery Space: Gallery space applications are available in front of the Art Office (FA4-106) around the middle of the semester. You will be notified towards the end of the semester, via email, whether or not you are granted a space. You MUST confirm your gallery space with the Scheduling Coordinator within two weeks after receiving an email informing you that you have been scheduled for an exhibition in order to secure your space. If you would like to switch dates with another student, you must make arrangements with them, and must get approval from both your faculty member and the Scheduling Coordinator.

Reserving Multimedia Equipment: The School of Art has a limited selection of display technology (projectors, monitors, media players, etc.) that students may check out for exhibitions. Reservations for this equipment are on a first-come, first-served basis, and should be made well in advance of exhibition. Requests for equipment must be made using the Video Equipment Request Form on the School of Art web site. Visit the Gallery Equipment page for more information.

Setting-up your Show: You MUST Contact the Gallery Coordinator two weeks before your show to inform him about the layout of your show, and if you have any needs (i.e. pedestals, etc.). (See section 4)

Getting Gallery Keys: There is a mandatory Friday, 9am meeting for all students scheduled to show. The meeting begins in FA4 - 102 where you will submit a deposit CHECK (no cash or money orders) for $150 made payable to CSULB Foundation. Then you will be issued a key.

Outdoor Installations: In order to have an outdoor installation, including in the gallery courtyard, you must obtain written permission from the Graduate Advisor prior to your show.

Unconventional Gallery Use: If a student intends to use a gallery in an unconventional manner and/or in a manner that may impact surrounding spaces, he or she must confer with the Graduate Advisor first, before putting their plans into action. Examples of some things that would constitute an impact on surrounding spaces include fumes and noise. Open flames, incense, or any other burning materials are not allowed in the galleries. The Graduate Advisor must also be consulted on any proposed gallery use that would potentially and/or permanently impact floors, walls, doors or ceilings of the gallery before the student makes any changes to the space, and before noon on the Friday before the exhibition opens. This does not include impact that normally arises from hanging or placing work in these areas.

In addition, any use that may involve (even slight) risk to gallery visitors must be brought to the attention of the graduate advisor at least 2 weeks in advance. Giving earlier notice is better, as permissions may need to be requested through various university offices. Please be aware that some activities, even those that do not violate university codes of conduct, may not be allowed in the galleries.

Live Animals: If a student wishes to include a live animal in their exhibition, he or she must write a proposal detailing how the animal will be exhibited and what precautions will be in place to ensure the health and well-being of the animal and the safety of the exhibition visitors. This proposal must be signed by the student and approved, via signature, by the faculty member, the Graduate Advisor, and the Director of the School of Art.

The CSULB School of Art is opposed to the use of animals for any form of exhibition where distress, intimidation, danger, or harm to the animals is likely to occur.

Website Requirements: Students are required to provide the Graduate Advisor with an image to post alongside the gallery schedule on the website. It does not have to be the same work to be shown in the gallery but should be indicative of the student's current process. The image needs to be emailed as a jpeg and no smaller than 600 pixels in it's smallest dimension.

Next Section: Role of the Faculty Member